How to Change Gmail Address and Email Name?

David Hughes
David Hughes
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Are you ready for a new email address on Gmail? Whether you’ve outgrown your old one, kicked off a new project, tied the knot, or simply crave a fresh start, we’ve got you covered!

In this article, we’ll walk you through a simple step-by-step guide to change your email address. Plus, you’ll discover how the Clean Email app can help keep your inbox super organized. 📧🌟

How to Change Your Email Address on Gmail

While you can’t directly change your existing Gmail address, there are a few effective workarounds to consider.

These methods offer practical solutions for managing your Gmail setup, whether you’re seeking a complete overhaul or just a slight tweak to how you receive or send emails. 📧✨

Let’s now take a closer look at each of these methods.

1. Create a New Account

The simplest route to a new Gmail email handle is to create a new account. While it might seem a bit tedious, this is your best bet if you’re aiming for a completely new identity. Here’s how to do it:

  • Step 1: Sign out of your current Gmail account and click Continue.
  • Step 2: Select the Use another account option.
  • Step 3: On the sign-in page, click Create account and choose the type of account you need.
  • Step 4: Fill in your details, including your name and your desired new email address.
  • Step 5: Set up a new secure password, then click Next.
  • Step 6: Choose a recovery email, fill out all required sections, agree to the terms, and finally, click Create Account.

Setting Up Forwarding from Your Old Account:

Once your new account is ready, set up email forwarding to ensure you don’t miss any important messages sent to your old email:

  • Step 1: Log into your old Gmail account and go to Settings.
  • Step 2: Navigate to the Forwarding and POP/IMAP tab.
  • Step 3: In the forwarding section, click Add a Forwarding Address.
  • Step 4: Enter your new email address, then click Next → Proceed → OK.
  • Step 5: Confirm the forwarding by clicking the verification link sent to your new mailbox.
  • Step 6: Return to the settings in your old account, go back to the POP/IMAP tab, and select Forward a copy of incoming mail. It’s wise to keep a backup copy!
  • Step 7: Save your settings.

💡 Tip: If you ever need to stop forwarding emails, just revisit your settings and select Disable.

2. Send Emails from a Different Address

If you prefer not to create a new inbox but still need a different email identity, you can easily add an existing email address to your Gmail account and send messages directly from the Gmail interface.

This address can be from Gmail itself or from other services like Yahoo or Outlook.

Here’s how to set it up:

  • Step 1: Log into your Gmail account and navigate to Settings → See all settings.
  • Step 2: Click on the Accounts and Import tab.
  • Step 3: In the Send mail as section, click Add another email address.
  • Step 4: Enter your name and the email address from which you wish to send emails.
  • Step 5: Click Next step and proceed to send a verification to that email address.
  • Step 6: If you are adding a work or school email, you will need to provide the SMTP server information along with your username and password.
  • Step 7: Click Add an account to complete the setup.
  • Step 8: To finalize the process, click the verification link sent to your email.

Switching the Sending Address

When composing a new email, you can switch the sending address by clicking the from section and selecting your new email address.

If you find yourself frequently using this new address, consider setting it as your default in Gmail settings to simplify your workflow.

3. Create an Alias Using the Plus Symbol

You can easily modify your Gmail address without needing a new account by using the plus symbol (+) to create an alias.

For instance, if your email is katecross@gmail.com, you could use katecross+notes@gmail.com for specific purposes.

Here’s how it works:

  • Simple to Use: Just add “+” and any extra words after your username when sharing your email. This is great for signing up for online services or organizing your inbox.
  • Email Management: Pair these aliases with tools like Clean Email’s Unsubscriber to efficiently manage newsletters and subscription messages.

Limitations:

  • Receiving Only: These aliases are for receiving messages only.
  • Not Universally Accepted: Be aware that not all websites and services accept email addresses with plus symbols.

💡 Pro Tip: If you use Google Workspace, administrators can create aliases within the Admin Console, providing alternative email addresses for users.

4. Add Dots to Your Email Address

Here’s a neat trick: Gmail does not recognize dots (.) in email addresses. This means all the following variations will direct emails to the same inbox:

  • katecross@gmail.com
  • kate.cross@gmail.com
  • k.a.t.e.c.r.o.s.s@gmail.com

Key Points:

While this offers a slight variation in your email appearance, it’s more cosmetic and may not be ideal for professional changes.

This method does not change how you send emails but can be handy for signing up for services or newsletters you want to keep separate from your primary account.

How to Change Email Name in Gmail

If you want to update how your name appears to others without creating a new email account, changing your Gmail account name is a straightforward solution. This lets you send emails with a new name, while keeping the same email address. Here’s how to make the change:

  • Step 1: Log into your Gmail account.
  • Step 2: Navigate to Settings.
  • Step 3: Click on the Accounts and Import tab.
  • Step 4: In the Send email as section, click edit info.
  • Step 5: Enter the new name you wish to display.
  • Step 6: Click Save Changes to update.

Be cautious as changing your display name without altering the email address can sometimes trigger phishing filters.

These filters are designed to spot potential security risks, and a sudden change in name without a corresponding change in the email address might be flagged as suspicious.

If you frequently need to change your display name, consider whether it might be more practical to set up a new account instead.

Gmail Address Vs. Email Name: What’s the Difference?

Before we dive deeper, let’s clear up some common confusion: What’s the difference between your Gmail address and your email name?

#1 Gmail Address

This is your unique identifier, like katecross@gmail.com. It’s the address you share with others to receive emails.

#2 Email Name

This is the name that appears when you send messages. It could be your full name, a nickname, or even your business name.

For example, you might use the address sportsboy@gmail.com but have Sophie Clarke show up when you send an email. This gives a professional touch—just like I do!

Important to Note: While you can easily change your email name, your Gmail address is permanent—you can’t change it once it’s set.

But don’t worry! Even though you can’t directly change your Gmail address, there are some clever workarounds that might even prove to be better solutions. Let’s explore them! 🛠️

Conclusion

Changing your Gmail setup can be simple or complex, depending on what you need.

Whether you’re looking to completely overhaul your email identity with a new account, prefer to manage multiple identities from a single account, or just need to update your display name, Gmail offers a range of solutions to suit your preferences.

Each option comes with its own set of pros and cons, and it’s essential to choose the one that best fits your needs.

Remember, while Gmail is flexible, some changes, like your actual email address, are permanent once set. Choose wisely to ensure your email continues to serve your communication needs effectively.

As you consider your options, keep in mind the importance of maintaining security and clarity in your online communications.

Making informed decisions about your email identity can significantly impact your personal and professional life.

FAQ

Can I change my Gmail address without creating a new account?

No, you cannot change your existing Gmail address. To use a new Gmail address, you must create a new account.

How can I send emails from different addresses using my current Gmail account?

You can add other email addresses to your Gmail account via the ‘Accounts and Import’ settings and choose to send emails from those addresses.

What is a Gmail alias and how do I create one?

A Gmail alias uses the plus symbol (+) to add extensions to your existing email address, like adding ‘+newsletter’ to create an email like ‘yourname+newsletter@gmail.com’. This can help manage and filter incoming emails.

Is it possible to change the name that appears when I send an email?

Yes, you can change the display name associated with your Gmail account in the ‘Send email as’ section of your account settings. This changes how your name appears to recipients but doesn’t affect your actual email address.

Do Gmail aliases and added dots in the email address have limitations?

Yes, aliases created with a plus symbol and variations involving dots are only recognized for receiving emails. Not all websites or services accept these modifications, and they may not be suitable for professional purposes.

What should I consider before changing my Gmail display name?

Changing your display name can sometimes trigger phishing filters, which are security measures designed to detect suspicious activity. It’s important to ensure that your new display name does not lead to your emails being marked as spam.

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Meet David, the tech blog's brilliant author and copywriting expert. With a profound passion for technology, David's captivating articles on tech, Android, Windows, internet, social media, gadgets, and reviews are the epitome of excellence. His expertise in crafting compelling content combined with his love for all things tech make him a formidable force in the industry.
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