How To Save An Email As PDF (on Gmail, Outlook, Yahoo Mail or Apple Mail)

David Hughes
David Hughes
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Ever wondered how to turn your emails into PDFs? Look no further! Our handy guide is here to show you the ropes.

Whether you’re looking to back up important conversations or share information seamlessly across devices like smartphones, tablets, or computers, converting your emails to PDFs is the way to go.

PDFs, or Portable Document Format files, are a brilliant way to preserve both text and graphics, ensuring they maintain the look of a neatly printed document.

This format is perfect for keeping the original design and layout intact, making it a popular choice for professional and personal use alike.

How To Save An Email As A PDF?

Turning your emails into PDFs is straightforward with most email service providers. Let’s break down the process for popular platforms like Gmail, Outlook, Yahoo Mail, and Apple Mail.

#1 Save An Email As A PDF On Gmail

Follow these simple steps to save your Gmail emails as PDFs, whether you’re using a computer, iPhone, or Android device:

  • Step 1: Log into your Gmail account.
  • Step 2: Open the email you wish to save.
  • Step 3: Click the three vertical dots in the upper right corner to open the dropdown menu and select Print.
  • Step 4: In the print options window, set the Destination to Save as PDF. Here, you can adjust the PDF to include all or selected pages, and modify the layout to your liking.
  • Advanced Settings:
    • Paper Size: Choose from various sizes like A3, A4, or A5.
    • Pages per Sheet: Opt how many pages you want per sheet.
    • Margins: Adjust the margins to increase or decrease white space.
    • Scale: Reduce the scale to fit more content on one page—helpful for lengthy emails.
    • Headers and Footers: Decide if you want these elements included in your PDF.
  • Step 5: After customizing your settings, click Save, choose the storage location, and confirm by clicking Save again.

Now, your email is securely stored as a PDF in your chosen folder. You can edit, attach, and access it anytime, even offline.

#2 Save An Email As A PDF On Outlook

Transforming your Microsoft Outlook emails into PDF files is a breeze. Just follow these steps:

  • Step 1: Launch Outlook and log in if necessary.
  • Step 2: Navigate to the email you wish to convert into a PDF.
  • Step 3: Click the Printer icon in the Outlook toolbar. Microsoft Outlook allows you to print directly to a PDF if you’re using Windows 10 or later. For earlier versions, save the email as an HTML file, open it in Microsoft Word, and use the Save As feature to convert it to PDF.
  • Step 4: In the print settings, choose Save as PDF from the Destination options.
  • Step 5: Choose where you want to save the PDF and click Save.

Congratulations! Your email is now a PDF, ready to be edited or shared just like any other PDF document.

#3 Save An Email As A PDF On Yahoo Mail

Yahoo Mail also supports saving emails as PDFs. Here’s what to do:

  • Step 1: Sign into your Yahoo Mail account.
  • Step 2: Open the email you’d like to save as a PDF.
  • Step 3: In the Yahoo Mail toolbar, click the three horizontal dots for more options, then select Print. You can also use the shortcut Ctrl + P on Windows or ⌘ + P on a Mac.
  • Step 4: Ensure Save as PDF is selected as the destination, then click Save.

Now your email is saved as a PDF, perfect for including in presentations or sharing with colleagues.

#4 Save An Email As A PDF OnApple Mail

Whether you’re on a Mac or an iPhone, saving your emails as PDFs using Apple Mail is simple. Just follow these steps:

  • Step 1: Open Apple Mail on your device.
  • Step 2: Find and open the email you wish to save as a PDF.
  • Step 3: Click on File in the menu bar, then choose Export as PDF.
  • Step 4: Select your desired folder for the PDF, and then hit Save.

That’s all there is to it! Your email is now saved as a PDF file, ready for you to access anytime, even without an internet connection.

How To Download An Email?

If the ‘print as PDF’ option is unavailable or not working in your email service provider, you can still download your emails directly. Here’s how to do it in Gmail:

  • Step 1: Navigate to Gmail.
  • Step 2: Open the email you need to download.
  • Step 3: Click the three vertical dots in the upper-right corner of the email, then select Download message.

Gmail will download your email as a .eml file, which preserves your message in plain text format. You can easily convert this file to a PDF using any free online converter tool, allowing you to handle your email just like a PDF document.

How To Convert An Email To PDF?

Transforming your .eml files into PDFs is quick and straightforward with an online file converter like PDFen. Follow these steps to make the change:

  • Step 1: Visit PDFen or any reliable online file converter.
  • Step 2: Upload the .eml file that you want to convert.
  • Step 3: Ensure that PDF is selected as the conversion format.
  • Step 4: Click Convert to start the process.

And just like that, your email is now a PDF! Congratulations on mastering this handy digital skill 🎉

Why Save Emails As PDF?

Wondering why you should turn your emails into PDFs? Here are some compelling benefits:

  • Always Accessible: Keep your PDFs handy for anytime access, even without an internet connection. This makes it perfect for those moments when you’re on the go or offline.
  • Effortless Organization: Organize your emails into neatly labeled folders by converting them to PDFs. This system makes it super easy to locate specific documents when you need them.
  • Edit with Ease: Transforming your emails into PDFs allows you to use tools like Adobe Acrobat for editing and adding notes, giving you flexibility in how you manage your digital correspondence.
  • Secure Backup: Store your critical emails safely on your device, in the cloud, or on an external drive. It’s an effective way to secure your information against data loss.
  • Simple Sharing: Sharing your emails as PDFs is straightforward. Whether you’re sending them to colleagues or friends, PDFs maintain their formatting and are universally viewable.

Converting emails to PDF is a strategic move for managing your digital communications efficiently. Now, let’s dive into how you can save an email as a PDF file.

Conclusion

Converting your emails to PDFs is a powerful way to manage your digital communications, ensuring you can access, edit, and share your information effortlessly across different devices.

Whether you use Gmail, Outlook, Yahoo Mail, or Apple Mail, the steps provided guide you through the process with ease.

If direct PDF saving options don’t work, downloading the email as an .eml file and converting it online offers a reliable alternative.

Armed with these tips, you’re well-equipped to keep your emails organized and accessible in a format that suits your needs. Embrace these techniques to streamline your email management today!

FAQ

What is the benefit of converting emails to PDFs?

Converting emails to PDFs allows for better organization, easy access offline, enhanced security through backups, and straightforward sharing across different devices and platforms.

Can I convert an email to a PDF directly from my email client?

Yes, most email clients like Gmail, Outlook, Yahoo Mail, and Apple Mail offer built-in options to save emails as PDFs directly. The process typically involves selecting a print or export option and choosing ‘Save as PDF.’

What should I do if my email client does not support direct PDF conversion?

If your email client doesn’t support direct PDF conversion, you can download the email as an .eml file and then use an online converter to change it to a PDF.

Are there specific steps to convert emails to PDFs in Gmail?

Yes, in Gmail, you can save an email as a PDF by clicking the three vertical dots in the email’s upper-right corner, selecting ‘Print,’ then choosing ‘Save as PDF’ in the print settings.

How can I convert an .eml file to a PDF?

To convert an .eml file to a PDF, use an online file converter like PDFen. Upload the .eml file, select PDF as the format, and click ‘Convert.’

Is it possible to edit a PDF once it has been created from an email?

Yes, once an email is converted to a PDF, you can edit it using PDF editing software like Adobe Acrobat. This allows you to annotate, add or remove text, and modify the document as needed.

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Meet David, the tech blog's brilliant author and copywriting expert. With a profound passion for technology, David's captivating articles on tech, Android, Windows, internet, social media, gadgets, and reviews are the epitome of excellence. His expertise in crafting compelling content combined with his love for all things tech make him a formidable force in the industry.
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