Although, on the surface, buildings seem stagnant, they involve numerous moving parts. Utilities and structural components are just two aspects that alter and require maintenance. Facility managers are responsible for ensuring all operations are maintained, accessory items are serviced, and utilities are functional. This job is more complicated than it sounds, and several essential aspects define success in this area.
Every business wants to make money, and a key ingredient in profiting is cutting overhead. As a facility manager, you can accomplish this through several ways that allow you to reduce maintenance and operation costs.
These simple steps include: limiting onsite lighting during off-hours, auditing energy-saving facility characteristics (such as insulation), reviewing economic energy sources, and replacing old parts with newer, more efficient alternatives. In addition to saving money, many of these steps produce marginal environmental benefits.
You can also examine the entire workplace and identify machinery that you can improve by integrating new technologies or using new types of sustainable energy. This way, you can make a plan to invest in innovative new equipment for your facility. Additionally, automated systems can help you reduce staff needs and improve efficiency.
Think About Safety
As the leader of your facility, everyone looks to you to ensure the team is safe. The two most important aspects of ensuring onsite safety are developing safety protocols and training your team on these guidelines. Read up on the latest health and safety best practices established in your industry, and establish humane procedures like frequent worker breaks to maintain a safe environment for everyone.
Also, remember to listen to your workers. If you give them confidence and a place in the organization where they can speak up about things that make them feel unsafe, you can improve conditions to keep everyone protected.
Among the strategies facility managers can use to become workplace leaders, preventing repairs is most important. That’s why you have to search for efficiency opportunities around every corner—getting to know what can be improved or not can boost sustainability, leading to a decrease in costs.
Preventing, as opposed to reacting to critical utility and device repairs, saves your company money, improves worker efficiency, and lessens staff stress. Use the best CMMS software, or computerized maintenance management systems, to begin implementing preventative maintenance systems. These platforms help you automate maintenance schedules, implement security features, and track costly repairs.
Educate Your Team
Although this may seem difficult at first, training your team gets easier the more you do it. Educate staff on any new system updates, operational procedures, and relevant facility changes continually. Your team will be happy, and you will find operations run more smoothly.
The decisions a manager makes do not come out of the blue. They are mainly derived from experience and wisdom. So educate yourself in the process and continue learning. Self-education can produce a considerable impact when training your team.
This aspect is where most managers mess up. The leader knows best; however, the leader doesn’t always have time to do everything. That’s where delegation is essential.
Start by identifying your most reliable and urgent team members. Then, make a list of some routine tasks you can assign to these trusted staff members. You may need to hold their hands initially, but as time goes on, the resulting increased accountability will make your life easier.
Also, remember that you can consistently offer the wisdom you have as a leader. Helping your team improve can be of extreme importance for the organization. It also allows your team to step up into management roles in the future.
Celebrate Team Wins
Providing feedback is necessary for developing team members and enforcing operations. However, you shouldn’t only provide negative or constructive feedback. Always vocalize positive feedback just as loudly. Keep negative feedback private and between your team member and yourself, and always provide positive comments in public. Also, it shows that you care for your team’s well-being.
You should also carefully track your team’s achievements throughout the year. If you hit a record low for needed onsite repairs, give your staff members an extra 15-minute break every day for a month. If you have difficulty identifying successes, list some desired wins you look forward to and incentivize goals with potential rewards.
Be The Best Manager You Can Be
Facility management can be full of hard decisions to make. Managing utilities, machinery, and people might be challenging, but a few simple strategies elevate you from managing day-to-day to building increased trust. You can also prevent timely obstacles and improve the sustainability of your facility.