Gmail Attachment Limit – 4 Ways to Send Large Files via Gmail

David Hughes
David Hughes
ways to send large files via gmail featured

Struggling with Gmail’s 25MB attachment limit? 📧 You’re not alone! Whether it’s a chunky presentation or a video, sometimes you just need more space. Like Gmail, most email providers like Outlook and Yahoo also set limits (20MB and 25MB, respectively) to keep their servers from getting clogged.

But don’t worry, you can still send those hefty files through Gmail! 🚀 We’ve got you covered with four different methods to bypass these annoying limits. Get ready to send large files with ease and keep your email game strong!

The Gmail Attachment Limit Explained

Ever wondered why Gmail stops you at 25MB for attachments? Well, there’s a twist! This limit isn’t just about the file size; it also includes the encoded copy of the file. So, what you really get is about 12.5MB for your actual files. 🤯

If you try sending something bigger, you’ll hit a snag with an error code popping up. But here’s the cool part: Gmail won’t leave you hanging! It automatically uploads the file to Google Drive and inserts a handy link right into your email. 📩✨

Method 1: Save to Google Drive and Send as a Cloud-Based Attachment

Google Drive isn’t just a place to store your files; it’s a powerful tool to share and sync your documents seamlessly across any device, as long as you have an internet connection. Here’s how you can use it to send large files via Gmail:

  • Step 1: Head over to Google Drive and click on My Drive.
  • Step 2: From the drop-down menu, choose to either upload individual files or create a new folder for them.
  • Step 3: Upload the files you want to email to your Google Drive.
  • Step 4: Open Gmail and start composing a new email.
  • Step 5: Click the Drive icon at the bottom of the compose window.
  • Step 6: Now, select the file you want to send or use the search bar to find it quickly.
  • Step 7: Click Insert as Drive link, and voilà! Your file is now linked in your email, ready to be sent without hitting any size limits! 🚀

Method 2: Send the File Bit-by-Bit

Sometimes, breaking your file into smaller, manageable pieces might be the way to go, especially if it’s a document with natural breaks like chapters or sections. This method involves sending your file bit-by-bit through several emails. While effective, it can be a bit tedious and might overwhelm your recipient, so a heads-up is always a nice courtesy! Here’s how to do it:

  • Step 1: Copy and paste sections of your document into new, separate documents.
  • Step 2: Save these documents in a folder on your computer. Arrange them in a clear numerical order to ensure they’re sent and received in the correct sequence.
  • Step 3: Open Gmail and start a new email.
  • Step 4: Attach each document to a separate email following the order you’ve set up. Send the first document in the first email, the second in the next, and so on.

Method 3: Compress Your File and Send as a Compressed File

Need to send several files at once? Compressing them into a zip folder can help you sneak under Gmail’s size limit. Here’s how to zip your files and send them efficiently:

  • Step 1: Open File Explorer and navigate to the documents you need to send.
  • Step 2: Select or highlight the files you want to compress.
  • Step 3: Right-click (for Windows users) and choose Send to > Compressed (zipped) folder from the drop-down menu.
  • Step 4: Name your new zipped folder.
  • Step 5: Open Gmail, compose a new email, and click on the Add attachment icon at the bottom.
  • Step 6: Find your zipped folder, select it, and click Open.
  • Step 7: Your zipped file is now attached and ready to be sent!

When dealing with large files or sending multiple documents, hitting the 25MB limit is a real concern. While cloud storage solutions like Google Drive, Dropbox, and OneDrive offer a seamless way to share large files via link, compressing files into a zip folder remains a straightforward alternative if you prefer a direct email approach. Just keep in mind, while effective, this method might feel a bit more cumbersome compared to using cloud links.

Method 4: Use An Alternate Platform

If the above methods don’t fit your needs, there are plenty of other platforms ready to help. Here’s how you can leverage different tools to share those bulky files easily:

  • Asana: Not just for task management, Asana can be a handy tool for sharing files within project updates. It’s perfect if you’re working in a team and need to keep files and tasks aligned.
  • Dropbox: Specializing in file storage and sharing, Dropbox makes it super easy. Just upload your file, generate a shareable link, and email it directly to your contacts. It’s quick, secure, and your recipient gets direct access with just one click!

Both options offer a seamless way to handle large files without clogging up your emails, ensuring your communication stays efficient and effective.

Conclusion

Navigating Gmail’s 25MB attachment limit can be tricky, but with the right strategies, you can send large files without a hitch. Whether you use Google Drive for seamless cloud-based sharing, break files into smaller chunks, compress them into zip folders, or switch to alternate platforms like Asana or Dropbox, there’s a method to suit every need.

By choosing the approach that best fits your situation, you can ensure your files are delivered efficiently and your communication remains uninterrupted. Don’t let size limits hold you back—embrace these solutions and keep your information flowing! 📧✨

FAQ

What is the maximum file size I can send through Gmail?

Gmail allows you to attach files up to 25MB directly in an email. However, this includes the encoded copy of the file, effectively halving the usable space to about 12.5MB.

What happens if I try to send a file larger than 25MB in Gmail?

If you attempt to send a file over 25MB, Gmail will not send the email but will automatically prompt you to upload the file to Google Drive and send a link to the file instead.

Can I send larger files without using Google Drive?

Yes, you can use alternative methods such as compressing the file into a zip folder or breaking the file into smaller parts and sending them over multiple emails.

Is it possible to send large files through Gmail without splitting them?

Yes, you can send large files as a single unit by using cloud storage solutions like Dropbox, where you can share a link to the file rather than attaching the file itself.

What are the advantages of using a service like Dropbox over Google Drive for sharing large files?

Services like Dropbox offer similar functionality to Google Drive but might be preferred due to personal preference, features like advanced file management and sharing options, or because the recipient might find it easier or more familiar.

Are there any risks associated with sending large files via email?

Sending large files, especially in multiple parts, can be time-consuming and might overwhelm the recipient’s email capacity. It’s also important to ensure sensitive files are sent securely to protect data privacy.

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Meet David, the tech blog's brilliant author and copywriting expert. With a profound passion for technology, David's captivating articles on tech, Android, Windows, internet, social media, gadgets, and reviews are the epitome of excellence. His expertise in crafting compelling content combined with his love for all things tech make him a formidable force in the industry.
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